Terms & Conditions

These terms and conditions govern your use of our services; by using our services, you accept these terms and conditions in full. If you disagree with these terms and conditions or any part of these terms and conditions, you must not use our services.

Fees and Payment

The billing process will be under the control of Quintessentially Education who shall send an invoice to the Client fortnightly for tutor services and on an ad hoc basis for consultancy services. Payments must be made to Quintessentially Education within 14 days of the date of the invoice. Interest will be charged on any payment which is outstanding for more than 14 days. Interest will accrue at a rate of 4% per month on all outstanding sums from due date until payment is received by Quintessentially Education.

The fees will be calculated at a rate agreed in advance between Quintessentially Education and the Client. Payments must be made directly to Quintessentially Education at all times.

  • Quintessentially Education reserves the right to change its rates at any time provided
  • Quintessentially Education gives the Client prior written notice of such change.

Expenses

All expenses (books, travel, etc.) must be agreed with the Client before you add them to your account. If you buy books please keep receipts so you can return them to shop if the Client does not want to buy them. Do not charge for travel in central London. Any expenses incurred by you without the agreement of the Client will not be reimbursed to you.

Confidentiality

You undertake that you shall not at any time during this agreement, and for a period of five years after termination of this agreement, disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of Quintessentially Education, except that you may disclose Quintessentially Education’s confidential information as may be required by law, court order or any governmental or regulatory authority. You shall not use Quintessentially Education’s confidential information for any purpose other than to perform your obligations under this agreement.

Non – solicitation

The Client is not permitted to make private arrangements for tuition with any Tutor or Consultant introduced by Quintessentially Education. Should a Client breach this obligation, they will be liable to account to Quintessentially Education for all sums paid to the Tutor or Consultant without deduction and Quintessentially Education shall be entitled to obtain an injunction against a Client to prevent further breaches. This obligation shall continue notwithstanding termination of this agreement.

Damages

Quintessentially Education accepts no liability for any claims by the Client arising out of or related to the carrying out of the tutoring by you and you agree to indemnify Quintessentially Education without limit in respect of any such claims

Liability

Quintessentially Education accepts no liability for any claims by the Client arising out of or related to the carrying out of the tutoring or consultancy by a Tutor or Consultant introduced by Quintessentially Education. Any report provided as part of consultation services is for advisory purposes only and should not be relied upon. Reports will be a true and accurate view of the subject matter as at the date of issue of the report only.

Cancellation Policy

The Client must give 24 hours’ notice to the Tutor/ Consultant for any cancellations whatsoever (including but not limited to illness/ holiday). Where the cancellation is made less than 24 hours before the session, the Client accepts liability for the full fee for the session.

Half term and school holidays

Half terms and school holidays are Quintessentially Education’s busiest time of year. The cancellation policy is therefore increased during this period to 48 hours’ notice.

Half terms and holidays may vary from school to school. This provision is inclusive of all school dates.

Data Protection Act

Quintessentially Education uses Tutor data for the purposes of the services that it provides. Tutors providing personal data consent to the use of that data by Quintessentially Education for the purpose of effecting introductions to clients, for billing and fee collecting purposes and to enable Quintessentially Education to contact the tutor from time to time.

Block Bookings

A block booking is where a tutor is booked for a blocked period, for example on weekly basis or several times a week during half term or school holidays. The cancellation period is longer for block bookings because block bookings have been made in advance, and other Quintessentially Education clients have therefore been unable to secure that block booking.

The cancellation policy for one session of a block booking is 48 hours before the lesson is scheduled to take place.

In addition, where the Client cancels more than one of the block bookings within the 48 hour cancellation time frame, Quintessentially Education may charge the Client up to 3 tutoring sessions in full according to how many sessions are cancelled.

TUTORS

The following arrangements are understood and agreed by both parties:

General

Once a tutoring position has been confirmed, you are entering into a contract between you (the Tutor) and the Client. Quintessentially Education Limited (Quintessentially Education) acts as agent on behalf of the Tutor and the Client. Quintessentially Education is only responsible for finding Clients and an appropriate Tutor for the specific subject, and is not responsible for the content of tutorial/consultancy sessions and the teaching methods.

Private Arrangements

In consideration of Quintessentially Education providing you with Clients, you are not permitted to make private arrangements for tuition with Clients introduced by Quintessentially Education or with new Clients introduced by Quintessentially Education Clients. Should you breach this obligation, you will be liable to account to Quintessentially Education for all sums received by you from the Client/new Client without deduction and Quintessentially Education shall be entitled to obtain an injunction against you to prevent further breaches. This obligation shall continue notwithstanding termination of this Agreement.

Any work referred to a Tutor by a Client of Quintessentially Education must be billed through Quintessentially Education on your behalf. Quintessentially Education is happy to negotiate on commission for new Clients referred to you by our Clients but Quintessentially Education must process the billing.

DBS Certificate

In order for Quintessentially Education to contact Tutors regarding potential Clients, Quintessentially Education must first have a copy of the Tutor’s DBS certificate (formerly CRB). Tutors must provide a copy of a valid DBS certificate, issued within the last two years.

Tutor Profiles

Tutors must keep their profiles up to date. Quintessentially Education allocates jobs to Tutors according to uploaded profile details, so it is imperative that you keep these current and accurate.

Environment

You and the Client are responsible for finding and agreeing on a suitable environment in which tuition can take place.

Payment

Quintessentially Education will agree the fee structure with the Client and this must not be changed without written authority of Quintessentially Education.

Quintessentially Education will collect the fees due from Clients and pass them on to you as appropriate. Quintessentially Education invoices Clients on behalf of tutors, based on tutorials logged by Tutors on Tutorcruncher.

You must log your tutorials on Tutorcruncher within 24 hours of any tuition session. Quintessentially Education recommends that tutors keep a signed record of all tuition sessions taught (or cancelled with less than 24hrs notice) and expenses agreed with the Client (signed by the Client after each session). Quintessentially Education does not need to see this but if a Client disputes hours that are invoiced, Quintessentially Education we will be unlikely to be able to pay Tutors if this record has not been signed.

Quintessentially Education will invoice Clients fortnightly based on the information provided by Tutors on Tutorcruncher. If you are late entering information or there is incorrect information recorded,payment may be delayed. Payments will only be made to Tutors once the invoices have been paid by the Client.

You must not accept any payment direct from the Client. Should you do so, all sums received by you will be immediately payable to Quintessentially Education and shall be actionable through the Courts without further notice to you. You will be removed the Quintessentially Education list of approved Tutors and will no longer be referred Clients under this Agreement.

You undertake to Quintessentially Education that you will duly pay the tax and national insurance contributions which are due from you whether in the United Kingdom or elsewhere in relation to the payments to be made to you by Quintessentially Education under this Agreement and further agree to indemnify Quintessentially Education in respect of all and any income tax and national insurance contributions which may be found due from Quintessentially Education on any payments made to you under this agreement together with any interest, penalties or gross-up thereon.
For the purposes of record keeping, you will account for the full fees due from the Client as income and the commission as expenditure.

Expenses

All expenses (including books and travel) must be agreed with the Tutor or Consultant in advance. The Client may be responsible for additional travel costs if they are located outside of London Zone 3.

Cancellation policy

Both the Client and the Tutor must notify the other in advance of any holiday commitments they may have; and any changes to the tuition timetable necessary because of illness.

If a Tutor continually cancels tutorials by giving less than 24 hours’ notice, Quintessentially Education shall have the option to terminate this Agreement immediately.

Damages

Quintessentially Education accepts no liability for any claims by the Client arising out of or related to the carrying out of the tutoring by you and you agree to indemnify Quintessentially Education without limit in respect of any such claims.

Confidentiality

You undertake that you shall not at any time during this agreement, and for a period of five years after termination of this agreement, disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of Quintessentially Education, except that you may disclose Quintessentially Education’s confidential information as may be required by law, court order or any governmental or regulatory authority. You shall not use Quintessentially Education’s confidential information for any purpose other than to perform your obligations under this agreement.

Data Protection Act

Quintessentially Education uses Tutor data for the purposes of the services that it provides. Tutors providing personal data consent to the use of that data by Quintessentially Education for the purpose of effecting introductions to clients, for billing and fee collecting purposes and to enable Quintessentially Education to contact the tutor from time to time.

GENERAL

Data Protection Act

Quintessentially Education uses Tutor data for the purposes of the services that it provides. Tutors providing personal data consent to the use of that data by Quintessentially Education for the purpose of effecting introductions to clients, for billing and fee collecting purposes and to enable Quintessentially Education to contact the tutor from time to time.

Quintessentially Education reserves the right to alter these terms and conditions. Quintessentially Education will, however, notify you in writing of any changes.

Unless otherwise agreed in writing by a Director of Quintessentially Education, these Terms and Conditions shall prevail over any other terms of business or conditions put forward by you.
No variation or alteration of these Terms and Conditions shall be valid unless approved in writing by a Director of Quintessentially Education.

Acceptance of our services will be taken to represent agreement to these Terms and Conditions
If any provision of this Agreement is, or becomes, to any extent illegal, invalid or unenforceable, then it is the intention of the parties that this Agreement shall be deemed amended in a reasonable manner to the extent necessary to render it enforceable without losing its intent, or at the discretion of the parties or the determination of the Court, such provisions shall, to the extent of the unenforceability, be deemed not to form part of the Agreement. In either case, such provisions will not affect the legality, validity or enforceability of any other provision of this Agreement, which shall continue in full force and effect.

This Agreement may be executed and delivered in any number of counterparts, each of which is an original and which, together, have the same effect as if each party had signed the same document.
The Contracts (Rights of Third Parties) Act 1999 is excluded from applying to this Agreement and nothing herein confers or purports to confer on any third party any benefit or any right to enforce any term of this agreement.

This Agreement and (any documents referred to in it) constitutes the entire agreement between the parties and supersedes and extinguishes all previous drafts, arrangements, understandings or agreements between them, whether written or oral, relating to the subject matter of this Agreement.

Each party acknowledges that, in entering into this Agreement and the documents referred to in it, it does not rely on, and shall have no remedies in respect of, any representation or warranty (whether made innocently or negligently) that is not set out in this Agreement or those documents. Each party agrees that its only liability in respect of those representations and warranties that are set out in this Agreement or those documents (whether made innocently or negligently) shall be for breach of contract.

Nothing in this Clause shall limit or exclude any liability for fraud.

This agreement and any dispute, claim, payment or obligation (whether contractual or non-contractual) arising out of or in connection with it, its subject matter or formation shall be governed by English Law and the parties hereby submit to the exclusive jurisdiction of the English Courts for the purposes of resolving any such matters.

About Quintessentially Education

Quintessentially Education offers parents a sense of direction amid the often confusing and overwhelming world of educational decision-making. Our experienced, well connected and dedicated experts deliver peace of mind and invaluable guidance, working with you to make informed choices about your child’s future.

We offer everything you need to set your child in good educational stead for the years ahead, including bespoke private tuition, specialist advice on schools and universities globally, professional educational assessments, and much more.

Our consultants have over 25 years of experience, so you can rely on us for a trustworthy, dedicated, hands-on service.

Our team is unrivalled in its ability to prepare and place students of every nationality in top educational establishments around the world. We have worked with children from every continent, and have deep expertise in both the US and UK education systems, as well as many others. That means that when children are crossing the globe we can always make sure their transition and integration into a new educational establishment is as smooth and hassle-free as possible.

Your child is our focus, and we know how to get the right results.